Print Shop Order Form Template
A job-ticket intake for print shops — product, run size, stock, deadline, and the print-ready file uploaded up front so quoting starts immediately.
Start your print job here. Upload a print-ready PDF and we'll come back with a quote and proof — no job hits the press until you approve both.
Your digital proof and quote arrive here — approval happens by reply.
Minimum run is 25 — unit price drops fast as quantity climbs.
PDF with 3mm bleed preferred — up to 3 files, 25MB each.
In-hand date, not ship date — we'll plan the press schedule backward.
Every print job is a file plus a deadline plus a thousand ways to go wrong in between. Print shops burn most of their admin time on intake — chasing files sent as email attachments that bounce, guessing at quantities from voicemails, discovering the deadline was yesterday. This form is the job ticket, opened by the customer themselves, with the print-ready file attached before the first conversation happens.
Why these fields. The file upload is the centerpiece and it's strict on purpose: PDF only, because that's the only format a press workflow trusts, with 25MB headroom for image-heavy artwork and a bleed reminder in the description that saves one prepress email per job. Product type and run size frame the quote — the 25-copy minimum lives in the validation so under-minimum enquiries can't be submitted, and the description's note that unit price falls with quantity plants the upsell before a human says a word. Stock and finish is free text with a "recommend something" escape hatch, since half of customers know exactly what 350gsm silk is and the other half need the shop to be the expert. The deadline field asks for the in-hand date specifically — the difference between ship date and in-hand date is where rush disasters are born.
What we left out. In-form price quoting. Print pricing depends on what prepress finds in the file — resolution, color space, bleed sins — and quoting before checking teaches customers the quote is negotiable fiction. Also design services intake: "I have a file" and "I need a designer" are different funnels, and mixing them slows both.
Who uses this. Local print shops replacing counter-and-email intake, campus print centers managing student club jobs, and specialty printers — risograph studios, screen printers, large-format shops — whose customers range from professional designers to first-timers.
Make it yours. Tune the product list and run limits to your presses. Add a logic rule that reveals a "grommets and hemming?" question when banners are selected — product-specific follow-ups keep the base form short. Proof approval happens by email reply, so turn on notifications to start the clock on every job. The CSV export doubles as your job log, and a webhook can open a ticket in whatever queue system runs your shop floor.
Quote, proof, press, invoice. The ending walks the sequence, and payment terms ride with the quote — trade customers on account, new customers on approval. The form's gift is that the sequence starts with everything in hand.
Frequently asked questions
What files can customers upload, and how big?
Print-ready PDFs only, up to three files at 25MB each — uploads are verified as genuine PDFs before they reach prepress, so what downloads is what it claims to be.
When is the customer charged for the job?
You send a quote after checking the file, and payment terms travel with it — approval by reply, then press time is booked. The form never handles the money itself.
Can the form ask different questions per product?
Yes — add logic rules so choosing banners reveals finishing questions, or booklets reveals page-count and binding. Each product gets its follow-ups without lengthening the base form.
How do jobs reach our shop-floor queue?
Email notifications for small shops, or a webhook that posts each job — file references included — into your ticketing or MIS system the moment it's submitted.