Craft Order Form Template
Order from a maker's small-batch catalog — piece, finish, quantity, and gift handling, with the maker confirming timing before anything ships.
Everything here is made in small batches by hand. Order below and we'll confirm timing and total by email — most pieces ship within two weeks.
We send a photo when your piece comes off the bench.
Each batch varies — name a direction and we'll match the closest piece.
Handmade takes time — we'll tell you honestly if a date is tight.
Handmade sellers sit in an awkward middle: too much demand for DMs, too little catalog for a storefront platform's fees and templates. A craft order form is the right-sized tool — it presents the current batch like a shop, but keeps the human confirmation step that handmade work genuinely needs, because piece #7 of a speckled-glaze run is never identical to piece #2.
Why these fields. The email field promises progress photos, and that promise is the template's quiet genius — a photo from the bench is the single cheapest way handmade sellers create repeat buyers, so the form bakes the habit into the data collection. The piece dropdown lists the current batch by name and finish; the color-or-finish preference below it is framed as "name a direction" because batch variation is the truth of the medium, and the field's description says so before expectations harden. Quantity caps at twelve — beyond that is a wholesale conversation with different pricing. The gift flag does real logistical work (no invoice slip in the box) and its phrasing makes buyers smile, which matters at the exact moment they're deciding to finish the form. The in-hand date invites honesty in both directions: buyers state real deadlines, makers answer with real timelines.
What we left out. Fully bespoke commissions — "make me something that doesn't exist" is a different conversation with references and deposits, and it has its own custom order form. Also rush-fee calculators: whether a deadline is possible depends on the bench, not a formula, and the confirmation email prices it honestly.
Who uses this. Potters, woodworkers, knitters, and leatherworkers selling batch drops through a bio link, market sellers taking orders for pieces that sold out at the stall, and makers who want holiday orders queued without a marketplace taking its cut.
Make it yours. Rewrite the piece list every batch — the dropdown is your shop window, and stale listings read as an abandoned shop. Cap responses to the batch size so the form sells out with the kiln. Notifications tell you the moment a piece is claimed; the CSV column of finish preferences is your glaze-day planning sheet. If one piece dominates demand, give it a dedicated form and link it from your bio.
Invoice before shipping. The ending sets the sequence: confirm timing and total by email, pay the invoice, then it ships. Handmade buyers accept that rhythm happily — what they're really buying is the bench time, and the form makes that visible.
Frequently asked questions
When does the buyer actually pay?
After you confirm timing and total by email — payment on the emailed invoice, then the piece ships. The gap lets you check the batch before promising a finish.
How do I handle batch variation in colors and finishes?
The preference field asks for a direction, not a guarantee, and its description says each batch varies. Your confirmation email matches the closest actual piece — with a photo.
Can the form sell out with my batch?
Yes — set a response cap equal to the pieces on the bench. When they're claimed, the form closes with your message and a pointer to the next drop.
What's the point of the gift question?
Two things: no invoice slip in the box, and a heads-up that the recipient isn't the buyer — useful when a progress photo or delivery question comes up mid-make.