Photography Print Order Form Template
Let clients order prints straight from their gallery — image numbers, sizes, finishes, and framing notes, invoiced with your print lab costs in hand.
Found the shots you love? Order prints below using the image numbers from your gallery — we proof every crop before anything goes to the lab.
We match your order to the right gallery with this.
Print sales are where photography income compounds — the session was paid once, but the wall art conversation can happen for years. What kills print orders is friction: clients screenshot favorites, email vague requests ("the one where she's laughing?"), and the thread dies before money appears. This form gives clients a precise, low-effort way to order the moment enthusiasm peaks, keyed to the image numbers already in their gallery.
Why these fields. Image numbers or filenames are the load-bearing question — every delivered gallery labels images, and asking clients to paste those labels eliminates the "which laughing one" problem entirely; the placeholder shows the format so nobody invents their own. The gallery email links the order to the right shoot when you're running several families a month. Size and finish are structured with plain-language descriptions in the labels ("soft, no glare") because clients don't know lustre from glossy and shouldn't need to — teaching happens inside the option list. Total print count feeds your lab order, and the framing free-text catches the high-margin requests worth a personal reply.
What we left out. In-form image uploads — the photos are yours and already organized in the gallery; re-uploading screenshots would only degrade the files headed to a lab. Also public price lists: lab costs vary by size, finish, and frame, and quoting per-order after the proof step keeps your margins intentional rather than templated.
Who uses this. Family and newborn photographers converting galleries into wall art, wedding photographers offering albums-and-prints rounds after delivery, school and sports shooters running order windows, and fine-art photographers selling limited runs from a portfolio.
Make it yours. Match sizes and finishes to what your lab actually offers — every option you list is a promise. Link this form at the bottom of every gallery delivery email, and set a close date for seasonal order windows ("holiday print orders close Nov 30" is a genuine deadline your lab imposes anyway). Turn on notifications so orders reach you while the client is still excited, and use the CSV as your consolidated lab order sheet at the end of each window. If you sell limited editions, cap responses to the edition size.
Proof, invoice, print. The ending sets the professional sequence: cropped proofs for approval, then an invoice with real lab and framing costs, then printing. Clients read that as craftsmanship — and it protects you from absorbing a 20×30 reprint because a crop surprised someone.
Frequently asked questions
Where do clients find their image numbers?
In the delivered gallery — every image carries a filename or number in its caption or download name. The placeholder in the form shows clients the format to paste.
When and how do clients pay for prints?
After proof approval you send an invoice covering lab, framing, and your margin. Printing starts on payment — the form captures the order so the enthusiasm is never lost to a slow email thread.
Can I run a limited holiday print window?
Yes — set open and close dates in Settings, and cap responses if an edition is limited. The closed message can point late clients to the next window.
How do I batch orders for my print lab?
Export the CSV at the end of the window — image IDs, sizes, finishes, and quantities line up in columns, which is effectively the lab order form already.