Vendor Application Form Template
A market and event vendor application built around curation — product photos, category mix, space needs, and a conditional insurance follow-up.
We curate every market for variety and quality, so tell us what you make and show us how it looks — your photos carry more weight than anything else on this page.
Up to three photos — product close-ups and your stall setup if you have one.
A market lives or dies on its mix. Twelve candle stalls is not a market, it is a candle aisle — so a vendor application is really a curation instrument, and its most important field is not a text box at all. It is the photo upload.
Why these fields. Product photos are the decision. A curator can judge quality, styling, and fit from three images faster than from any written description, which is why the upload is required and capped at three — enough to show range, few enough to force selection. The category dropdown is the mix dashboard: filter applications by category and you can see immediately that you have five jewelry applicants and no hot food. "What do you sell?" asks for price points on purpose, because a fifteen-dollar market and a two-hundred-dollar market attract different crowds and the mismatch hurts both sides. Space requirements feed the site plan — a food truck and a table vendor are different logistics problems entirely. The insurance question splits vendors into two workflows: insured vendors surface their policy details through a conditional field, and uninsured vendors can still apply, since many markets help first-timers arrange day cover rather than reject them outright.
What we left out. Booth payment — acceptance comes first, then an invoice; a curated market never charges before it selects, and fees are settled separately after confirmation. Tax and business registration numbers — collect them in the acceptance paperwork from vendors you actually take. And long business-history questions: the photos and the products answer say more than a founding story.
Who uses this. Farmers market organizers filling seasonal rosters, craft fair and holiday market curators, food festival teams juggling truck pitches and power access, and shopping centers or breweries hosting weekend pop-up markets.
Make it yours. Rename categories to match your market's identity, and use the Logic panel to add category-specific screening — food vendors, for example, can be shown a food-safety certification question that craft vendors never see, extending the same pattern as the insurance follow-up. Keep applications open year-round and use CSV export to build each market's lineup from the standing pool, filtering by category to balance the mix. Email notifications help during the pre-market crunch; duplicate prevention keeps keen vendors from applying weekly.
Photos deserve one more word. The intro tells vendors their images carry the most weight — that honesty raises photo quality across your applicant pool, because vendors stop treating the upload as an afterthought and start treating it as their pitch.
Frequently asked questions
How many photos can vendors upload?
Up to three images (JPEG or PNG, 10 MB each). Files are verified server-side, and reviewers open them straight from the response view when curating the lineup.
Can we ask food vendors extra questions?
Yes — add a logic rule so choosing "Food & drink" reveals food-safety or permit questions. The insurance follow-up in this template already demonstrates the pattern.
How are stall fees handled?
Outside the form, after acceptance. The application records what a vendor needs; you confirm accepted stalls by email and invoice fees through your usual channel.
How do we pick the lineup for each market date?
Export applications as CSV and filter by category to balance the mix. Many organizers keep the form open permanently and curate each date from the growing pool.