Summer Camp Registration Template
Register campers week by week with the safety details camps run on — allergies revealed only when relevant, pickup authorization, and parent consent.
Let's get your camper signed up! Page one covers the camper and their weeks; page two covers the grown-up details our staff rely on every day.
Camp registration is the only form in this category where the person filling it out and the person attending are always different people — and where the answers get read at 7 a.m. by a counselor holding a clipboard and twelve juice boxes. Every field here is designed for that counselor as much as for the office.
Why these fields. Camper name and age lead because grouping is the first operational decision a camp makes; the age field is capped to your actual eligibility range so an out-of-range typo gets caught at submission, not at drop-off. Week selection is a multi-select because families book around vacations — letting them pick weeks 1 and 3 in one registration saves you the duplicate-record cleanup that separate sign-ups create. Page two changes voice deliberately: it addresses the parent. The emergency contact asks for a name and number in one line because in a real incident nobody wants to join two spreadsheet columns. The allergy question is a hard yes/no gate, and only a "yes" reveals the detail box — a conditional-logic rule that keeps the form short for the majority while making the minority's answer impossible to skip, since the revealed field is itself required. Pickup authorization exists because the end-of-day handoff is camp's most safety-critical moment; "names as they appear on ID" is phrased so staff can actually check.
What we left out. T-shirt sizes and lunch orders (put them in your welcome packet follow-up once enrollment is certain), and swim-level assessment, which serious aquatics programs run in the water on day one rather than trusting a form.
Who uses this. Day camps and overnight camps, parks-and-rec summer programs, church and scout camps, and specialty camps — coding, theater, wilderness — that need the same safety spine under different activities.
Make it yours. Rename the weeks to your real calendar and set a per-session capacity by duplicating the form per week, or use one form with a response cap for total enrollment. The photo-release line should match your actual policy — split it into its own question if your legal review wants separate consent. Deposits and fees run through your existing office process; the CSV export, one row per camper with weeks as columns, is the enrollment ledger your registrar reconciles against.
The counselor test. Before you publish, read the form as the person who will use its answers during a thunderstorm drill. If any field would not help at that moment, cut it; if any answer would be ambiguous, sharpen the placeholder. This template already passes that test — keep it passing as you customize.
Frequently asked questions
Why does the allergy detail box only appear sometimes?
A logic rule reveals it only when a parent answers yes to the medical question — and once revealed it is required, so a yes can never arrive without the details staff need.
Can parents register for several weeks at once?
Yes, week selection is a multi-select. Each response shows exactly which weeks were chosen, and the CSV export lays weeks out as columns for per-session headcounts.
How do we handle deposits and camp fees?
Registration and payment stay separate: collect fees through your office process and use the export as your reconciliation list. The form records who committed to which weeks.
Can we cap each week at our licensed capacity?
The cleanest way is one form per week with close-after-N-responses set to that week's capacity — duplicating a form takes seconds and each keeps its own count.
Do parents lose everything if they get interrupted mid-form?
No — partial submissions are captured as they type, and you can see incomplete registrations in the dashboard and follow up before the season fills.