Plus-One Confirmation Form Template
A follow-up micro-form with one job — confirming whether invited guests use their plus-one, and capturing the guest name and meal when they do.
Your invitation includes a plus-one — we just need to know whether to set the extra place. One question, maybe three.
Ask any wedding planner what wrecks seating charts and they will not say declines — they will say plus-one ambiguity. The main RSVP closed weeks ago, the invitee said yes, and the extra seat beside them exists in a quantum state: maybe a partner, maybe empty, maybe a name nobody has spelled correctly yet. Caterers bill per plate and calligraphers write per name, so that ambiguity has a price. This micro-form collapses it.
Why these fields. The invitation-envelope name comes first because this form's answers must merge back into a master guest list, and the envelope name is the join key — the phrasing nudges respondents toward the exact string you already have. The core question offers three states, and each routes differently through logic. A yes reveals three follow-ups: the plus-one's full name (place cards that say "Jordan Reyes" instead of "Guest" are the difference between a seated dinner and a cafeteria), their plate selection so the caterer's count stays exact, and an open notes field that catches allergies, mobility needs, and social landmines in one line. A no skips everything and lands on an ending written to make coming solo feel like the stylish choice it is. "Not sure yet" gets the pencil ending — the seat is held, the deadline is named, and you get a filterable answer to chase instead of a silence to wonder about.
What we left out. The entire main RSVP — attendance, songs, messages — because this form exists precisely for the stage after that form closed. Relationship questions ("partner or friend?") that no host needs and some guests resent. And plus-one policy explanations: by the time someone receives this link, the invitation already settled who gets one.
Who uses this. Couples finalizing wedding seating charts, gala and banquet committees confirming named guests for security lists, and corporate event teams whose venues require every attendee name in advance.
Make it yours. Send the link only to invitees who actually hold a plus-one — it is a follow-up instrument, not a broadcast. Set the close date to the day your seating chart locks, with a closed message pointing late deciders to text you. Then export the CSV and match on the invitation-name column: plus-one names and plates merge into the master spreadsheet in one paste, and every pencil entry is a person to nudge this week.
Three answers, three endings. Confirmed pairs, confident solos, and honest maybes each leave the form feeling understood — and you leave with a seating chart made of ink instead of guesses. The caterer gets exact plates, the calligrapher gets real names, and nobody spends the reception beside an empty chair that was supposed to be a person.
Frequently asked questions
Why a separate form just for plus-ones?
Because plus-one ambiguity surfaces after main RSVPs close — a dedicated micro-form chases exactly one unknown without reopening the whole guest list.
What happens when someone picks "not sure yet"?
They get the pencil-in ending, and you get a filterable answer — a week before the chart locks, nudge everyone still in pencil.
How do the answers join our master guest list?
Export the CSV and match on the invitation-name column — plus-one names and plates merge into your seating spreadsheet in one paste.
Can we set a hard deadline for confirmations?
Set the close date in Settings to your seating-chart lock date, with a closed message pointing late deciders to text you directly.