Online Event Registration Template
Register attendees for a virtual event and learn who joins live versus on replay — with time-zone and reminder questions that appear only when they matter.
Save your spot in three quick steps. Live attendees get a reminder before we start; everyone gets access details by email.
Virtual events have a brutal economics problem: registering costs nothing, so half your list treats sign-up as a bookmark. The organizers who win are the ones who know, in advance, which half — and this template is built to find out.
Why these fields. The live-versus-replay question is the single highest-value field on the form. It splits your list into people you should invest reminder energy in and people who mainly want the recording link, which changes how you staff Q&A, how hard you push the countdown emails, and how honestly you read your attendance rate. Time zone and reminder preference only appear when someone says they plan to be there live — that is a conditional-logic rule, and it keeps the replay crowd's form down to four quick taps. The device question looks trivial but shapes production: a mostly-phone audience means bigger slide text and shorter demos. The open question box turns registration into agenda planning; hosts who read those answers aloud during the session get measurably warmer chat activity because attendees hear their own words come back.
What we left out. Company, role, and lead-qualifying questions. If your webinar is a sales motion, use the webinar registration template, which carries those fields with intent. This one is tuned for community sessions, workshops, AMAs, and internal broadcasts, where every extra field is friction with no buyer on the other end.
Who uses this. Course creators running live cohort calls, developer-relations teams hosting release walkthroughs, associations moving chapter meetings online, and HR teams broadcasting all-hands to distributed staff. The one-question-at-a-time Focus mode suits it: registrants are usually on a phone, mid-scroll, and finish in under a minute.
Make it yours. Open the Logic panel to see the live-attendee rule — the pattern (answer X reveals questions Y and Z) extends easily, for example revealing an "accessibility needs for live captions" box only for live attendees. Swap the time-zone list for the three or four zones your audience actually spans. Wire a webhook to your streaming or email tool so each registration flows straight into the platform that sends the actual join link, and turn on the response email notification if you like watching signups arrive.
Reading the results. Before the event, filter the responses view by the live answer: that number, not total registrations, is your real expected turnout. Afterward, the CSV export gives you both segments in one file — follow up with the live crowd about what they asked, and send the replay column exactly what they came for.
Frequently asked questions
Why don’t all registrants see the time-zone question?
A conditional rule shows time zone and reminder timing only to people joining live (or undecided). Replay-only viewers skip straight through — you can edit the rule in the Logic panel.
Can registrations feed my webinar platform automatically?
Point a webhook at your platform or automation tool: every submission is delivered as signed JSON in real time, with retries if your endpoint is briefly down.
Does this form work embedded on my event page?
Yes — grab the inline, iframe, or popup snippet from the Share page. The popup variant pairs well with a "Save my spot" button.
What if someone abandons the form halfway?
Partial submissions are captured as they type, so you still see the email of someone who filled the first fields and stalled — useful for a gentle nudge list.